Horizon Multi Academy Trust

Horizon Multi Academy Trust are looking for a Level 3 Business Administration Apprentice to provide clerical/administrative/financial support, under the direction/instruction of senior staff.

The Apprentice’s Role

The job involves working from instructions, but making minor decisions involving the use of initiative. Problems are referred to a supervisor / manager. Little close supervision is necessary beyond that provided by working arrangements and methods.

Duties include

• Reception duties, answering routine telephone and face to face enquiries and signing in visitors.
• Maintenance of manual and computerised records/management systems.
• Routine financial administration under the direction of the Senior Administrator
• Sorts and distribute mail
• Assists with arrangements for visits by the school nurse, photographer etc.
• Undertake duties associated with income which include banking
• Undertake other duties as directed and commensurate with the grading of the role

The post is predominately office based with limited requirements for lifting and carrying files, boxes and other general office items as well as standing and walking within the school environment.

Working Conditions

Concentration required for periods of up to two hours at a time with some work related pressure due to conflicting demands from telephone calls and personal callers.

Working Hours: 30 hours per week, 39 weeks a year. The hours can be agreed between the hours of 8am and 4pm Mon-Fri.

Wages: £4.81 per hour, minimum apprenticeship wage. £144.30 per week based on a 30 hour week.

Holiday: 28 days holiday entitlement (including bank holidays) will be paid each year, during the course of your apprenticeship.

Horizon is a Multi Academy Trust in Plymouth currently consisting of nine schools which include, primary, infant and junior schools. These are Elburton, Ford, Hooe, Hyde Park Infant, Hyde Park Junior, Plaistow Hill Infant and Nursery, Pomphlett, Victoria Road and Widewell academies. Their schools come from across the City with a varied demographic.

Horizon is committed to providing outstanding experiences for all pupils through a commitment to collaboration and co-operation. They believe in learning from each other and growing through the strengths that each academy has. Central to their structure is a Learning Board, where this commitment is embodied and enacted. Across the Learning Board the leaders have great expertise, a track record for school improvement and a commitment to make a difference to all of their schools and most importantly, their children.

Skills Required

• Using judgement when interpreting and resolving straightforward problems.
• Interpersonal skills for communicating tactfully information with school colleagues and callers and visitors to the school.
• Keyboarding skills for the production of routine correspondence and emails with occasional typing. Word processing and other IT based tasks.
• Act at all times in accordance with appropriate legislation and regulations, codes of practice, the provisions of Horizon Multi Academy Trust’s constitution and its policies and procedures.
• Work within the requirements of the Trust’s Health and Safety policy, performance standards, safe systems of work and procedures.
• Undertake all duties with due regard to the corporate equalities policy and relevant legislation.
• Knowledge of computer packages and office equipment e.g. Microsoft Office, Sage, SIMS photocopier, shredder, telephones etc.
• Basic numeracy and literacy skills are required (Functional Skills provided by Skills Group if required)

The Apprenticeship consists of:

• Level 3 Business Administration Standard
• Functional Skills in Maths and English

You will attend monthly sessions as part of your off the job training throughout your apprenticeship. Most aspects of your training will be delivered on site by the employer, where you will gain all the skills, knowledge and experience to assist you in this role. Your duties will vary from day to day, and throughout your on site learning process you will work closely with experienced members of staff.

You will have regular visits every six to eight weeks from your designated assessor, who will help you and monitor your progress throughout your apprenticeship programme